This Grok Bot tutorial for beginners shows you how to build your first AI team, with bots that watch your inbox, keep your books, and answer support tickets on their own.
💵 Get 50% off QuickBooks Online ➜ https://quickbooks.kevinstratvert.com/
First, you'll see what Grok Bot costs, including the 7-day free trial and the cheapest paid plans, and where everything lives in the app.
Next, you'll build your first bot, which connects to Gmail right from the chat and starts watching your inbox for new catering orders on its own.
Then you'll teach it how you like things done, so it remembers your writing rules every time it drafts an email.
Along the way, you'll learn how to use Grok Bot the way you'd work with a team, messaging the same bot for the same job and hiring a new bot for a new one.
After that, you'll see how every bot gets its own computer in the cloud, and you'll teach a bookkeeping bot to categorize transactions in QuickBooks Online just by showing it once.
Next, you'll set up a support bot that connects to Freshdesk, drafts replies from your own FAQ doc, and checks for new tickets every hour on a routine.
Finally, you'll put all three bots in a group chat and watch them hand work to each other, like confirming a customer refund before it gets categorized.
By the end of this Grok Bot tutorial, you'll have your first AI team doing real work for you, not just another chat window you have to babysit.
Host: David DeWinter
Sponsor: QuickBooks Online
📚 RESOURCES
Grok Bot ➜ https://x.ai/bot
QuickBooks Online ➜ https://quickbooks.kevinstratvert.com/
⌚ TIMESTAMPS
0:00 - Getting Started
1:15 - Your First Bot
3:33 - Bot Memory
4:22 - Teach a Task
6:51 - Routines
7:59 - Group Chats
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我本來以為又是一個叫你把 ChatGPT 換掉的 AI 工具業配，結果看到 David 直接開一台雲端電腦給機器人、還錄一次操作就教會它記帳，我其實有點被說服。這支影片從每月 20 鎂的訂閱、七天試用開始，一路示範到三個機器人開群組互相對話，重點不是提示詞寫得多漂亮，是它真的會自己動。
David 把左側清單講成「團隊群聊」，每個機器人就是一個有名字、有職責的同事，而且不能開新對話，只能一直往下傳訊息。這個設計其實滿關鍵：Eagle Eye 只顧信箱，財務的事他寧願再養一隻 Doe，不讓同一隻包山包海。介面不複雜，但「一職一機」的邏輯要先想清楚，不然你會養出一堆什麼都做一半的機器人。
草稿視窗會把準備寄出的內容攤開，還會抓到 Adele 之前訂過客製 logo 盒這種舊脈絡。David 故意要求「加一些破折號」，它照做，而這次修正會存進機器人自己的記憶，之後可以叫它把記憶全部列出來看。等於你每次來回修信，都在訓練它，這比每次重寫提示詞實際。只是記憶越長，行為就越難預測，這點他沒多談。
Doe 分類並過帳其餘交易05:59
錄一次，就變成技能
QuickBooks 沒有外掛，所以 Doe 分到一台雲端電腦。David 用 Mac 的錄製功能示範處理一筆水電費：設廠商、選分類、按過帳，錄完 Doe 用三段話複述它學到什麼，接著把剩下的交易清完，還把流程存成技能，之後打斜線就能叫出來跑。要注意的是他自己也講了，真實情境要多示範幾個例子才可靠，示範一次就上線其實有風險。
機器人開群組，會互相交班
最後這段最有意思。Glaze 講客服工單、Eagle Eye 講信箱，Glaze 還主動告訴 Doe 有一筆退款要進帳，兩隻就在群組裡對起帳來，最後回頭問 David 下一步怎麼辦。代價是群組對話消耗每週額度更快，可以從個人頭像進去看用量。這比較像展示潛力，離「放手不管」還有一大段距離。
